Task List
Track tasks with subtasks
By
AnyDB
The AnyDB Task List template provides a lightweight yet powerful way to organize, assign, and monitor tasks with subtasks and completion tracking. It allows teams to structure multi-step work, track progress, set due dates, and assign owners—all within a simple checklist-based layout.
Suitable for
Description
This template is designed to capture grouped tasks (parent tasks) along with their associated subtasks. Each parent task is considered complete only if all its subtasks are marked as done. The template includes a visual badge that indicates whether all parent groups are complete, making it ideal for team check-ins or project boards.
Each task includes fields for assignees, due dates, and priority levels. Conditional formatting is used to visually highlight task urgency, and locked logic ensures the completion status is automatically calculated.
Key Data Stored
- Task List Title
- Parent Tasks and Subtasks – Each group with 5 child checkboxes
- Completion Status Badge – Aggregated from subtask completion
- Assigned To – Each task can be assigned to a user
- Due Date – Individual due dates for each subtask
- Priority Level – Select dropdown (High, Medium, Low), with color highlights
- Auto-Check Logic – Parent task marked complete only if all subtasks are checked
Business Use Cases
- Project Sprint Planning – Define deliverables and break them down into subtasks for teams
- Team To-Do Lists – Shared checklists for small working groups with clear accountability
- Process Checklists – Reusable task sequences for onboarding, offboarding, or audits
- Daily/Weekly Execution Boards – Track execution for personal productivity or team huddles
Why This Template is Powerful
- Auto-Calculated Completion – Parent and global completion is evaluated without manual updates
- Assignment + Deadlines – Built-in user assignment and due dates for operational clarity
- Priority Highlighting – Conditional coloring brings attention to urgent tasks
- Highly Reusable – Can be cloned for projects, cycles, or repeated task types
- Compact and Intuitive – Combines checkboxes, dates, and owners into a scannable layout
This template helps teams and individuals execute consistently and stay organized across fast-moving projects or repeatable workflows.